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Purchase Order Fundamentals

Date: Tuesday, November 13, 2018
Time: 1:00 - 2:30 pm EST

Sponsored by Lorman Education Services

Registration - Live Webinar Only: $199.00

Registration - Live Webinar Plus CD Recording: $268.00


Increase your knowledge and enhance your skills with an in-depth discussion surrounding the world of purchase orders.

Purchase order fundamentals will be a web-based training experience covering the operations of a procurement office and how purchase order systems are used.

The topics covered will give you an understanding of purchasing processes and how to avoid common mistakes. Today’s fast paced demands are requiring rethinking of the standard paper processes and the use of electronic systems to facilitate decentralized desk top ordering, with just in time delivery while weighing the risks to internal controls.

Learning Objectives:

  • You will be able to explain the benefit in using a purchase order system.
  • You will be able to identify types of information to include on the purchase order.
  • You will be able to review types of purchase orders.
  • You will be able to discuss purchase order pitfalls.

This Live Webinar Covers These Hot Issues:

The Benefit in Using a Purchase Order System

  • A Purchase Order Is a Contract
  • Creating a Purchase Requisition
  • Maintaining a Vendor Data Base
  • Maintaining Internal Account Records
  • Receiving Merchandise
  • Payment of Invoices
  • Tracking the Process Using a Computer
  • Keeping Records for Future Use
Types of Information to Include on the Purchase Order
  • Vendor Record Information
  • Delivery and Contact Information
  • Product or Service Description
  • Basic Contract Information
  • Freight Terms
  • Delivery Dates
  • Payment Terms
  • Coding for Accounting
  • Information for Property/Asset Tracking
  • References to Your Terms and Conditions
  • Authorized Signature of Agent
Types of Purchase Orders
  • Purchase Order for Commodities
  • Purchase Orders for Services
  • Blanket or Standing Purchase Orders
  • Confirming Purchase Orders
  • Reimbursements
  • No Order Payments
  • Procurement Card Orders
  • Online Electronic Orders
Purchase Order Pitfalls
  • Ordering Outside the Purchase Order Process
  • Vendor Quotes
  • Conflicting Terms
  • Timeliness of Ordering
  • Managing Paper
  • Decentralized vs. Centralized Processes
  • Proof Reading the Document
  • Tracking Order Delivery
  • Approval Layers
  • Internal Controls
  • Cost of Processing

Credit Information (Sponsored by Lorman Education Services):

  • CPE
  • ISM

For Detailed Credit Information page click here

Only registered attendee will receive continuing education credit.


Kenneth M. Jones

  • Procurement Specialist working part time for the SUNY Center for International Development with their program in Kenya, Africa
  • Has trained many University staff on procurement rules and regulations
  • Established online ordering processes with vendors ranging from office supplies to lab chemicals and continues to provide training in his current position to procurement staff in Nairobi, Kenya
  • More than 30 years of experience working in the public and nonprofit procurement field
  • Previous purchasing experience included procuring commodities, services and construction for the departments on campus
  • Conducts regular seminars, webinars and workshops on various procurement topics
  • Past Purchasing assistant for the New York State Office of Taxation and Finance
  • Can be contacted at 518-875-6854 or

(Not available outside the US)