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Document Retention and Destruction: What HR Professionals Must Know

Thursday, October 26, 2017

1:00 - 2:30 pm EST

Length: 1 hour 30 minutes                     Sponsored by Lorman Education Services


Registration - Live Webinar Only: $209.00

Registration - Live Webinar Plus CD Recording: $278.00

 

Make sure you are in full compliance with your current document retention and destruction policies.

Many employers lack a document management policy altogether, resulting in inconsistent document retention and destruction--a surefire path to litigation and spoliation claims--and little to no reliable protection for confidential information.

Another substantial number of employers rely on generic policies whose sources are unknown, are from a different industry, or rely on a different state's laws, just to cite a few of a myriad of problems with generic policies. The enormity of creating a model policy unique to a specific employer creates a psychological barrier that hinders the development and implementation of a much needed document management policy.

This topic will help you learn the legal requirements for document management policies and understand how to implement the practical considerations unique to their respective companies. Best practices will be emphasized, especially litigation avoidance and satisfying legal requirements. You should be able to begin implementing the principles learned from this topic immediately.

Learning Objectives

  • You will be able to discuss successful policies and schedules.
  • You will be able to identify traps for the unwary.
  • You will be able to review recordkeeping.
  • You will be able to explain storage and destruction.

This live webinar covers these hot issues

Successful Policies and Schedules

  • The Necessity of Document Management
  • Maximum and Minimum Periods
  • State and Federal Law
  • Statutes of Limitations
  • Legal Holds
  • Practical Considerations

Traps for the Unwary

  • Internet Sources and Generic Policies
  • Mishandling Drafts
  • Duplicate Entries
  • Backups and Software

Identifying HR Records

  • The Employee File
  • Payroll Records
  • Benefit Records
  • Other Records Unique to HR

Recordkeeping

  • Disciplinary Actions
  • Investigation Materials
  • Performance Evaluations
  • Termination Documents

Confidentiality

  • Personally Identifiable Information
  • Other Privacy Issues
  • Company Confidential Information and Trade Secrets

Storage and Destruction

  • Safeguarding Records
  • The Cloud
  • Destroying Documents

Credit Information (Sponsored by Lorman Education Services)

  • CPE
  • SHRM
  • NASBA
  • HR Certification Institute

For Detailed Credit Information page click here

Only registered attendee will receive continuing education credit.

Faculty

Karen A. Monsen, King & Sommer, PLLC

  • Attorney in the law firm of King & Sommer, PLLC
  • Practice areas include employment law, commercial litigation, technology contracts, and intellectual property with an emphasis on electronic discovery, forensic investigations, cybersecurity, and document retention and destruction implementation
  • Conducts frequent seminars and workshops on e-discovery, employment law and document retention, including for example, “Hiring and Terminating Employees,” Essentials of Employment Law, presenter; “Discovery,” Federal Court’s Committee’s Arc of a Case, presenter in 2014 and 2015; “Keep Calm and E-Discover On,” St. Mary’s Law Journal 14th Annual Symposium on Legal Practice and Ethics; “HR Recordingkeeping,” University of Texas at San Antonio Small Business Development Center; “Telecommuting Employees,” Alamo Chapter of the Association of Legal Administrators; “How Has the Supreme Court Changed Employment Practices?” Laredo Human Resources Management Association Meeting; “Document Retention and Destruction in Texas,” Lorman Education Services; “Employment Recordkeeping and Destruction Requirements,” Lorman Education Services
  • Wrote articles related to the areas of employment law and major contributor to E-Discovery textbook Chapter 1 “Duty to Preserve”, 1st and 2nd Edition; “Duty to Preserve,” Chapter 1, 2nd Edition of Essentials of E-Discovery, published by the State Bar of Texas, anticipated 2017; “Duty to Preserve,” Chapter 1, 1st Edition of Essentials of E-Discovery, published by the State Bar of Texas, 2014; “Employment Law Issues When Buying and Selling A Business in Uncertain Times”
  • Vice president of Programs for the San Antonio chapter of ARMA
  • Can be contacted at kmonsen@kingsommer.com